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  • Tax Office Accounting Administrative Assistant

    Quinones & Company, Inc.
    Job Description
    Tax Office Accounting Administrative Assistant                                                                                                       We are a growing and established Business Tax & Accounting firm located in Montebello, California. We are looking for someone with exceptional customer services skills, excellent communication skills, highly organized, passion & commitment to work, responsible, fast learner, on time, be able to multitask, strong work ethic and be ready to take initiative. Most of our clients and all our staff are easy to deal with but we need that persistent and patient person to help in following up with clients, assist with bookkeeping and administrative support in a full -time position. The ideal candidate will be self-motivated and able to work independently. This position is ideal for someone seeking advancement and an opportunity for growth. Duties include but not limited to the following:
    • Answering multi-line phones, provide excellent phone coverage for all incoming phone calls and transferring to the correct team members. Take and distribute messages. Schedule and confirm appointments.
    • Office physical equipment maintenance, make sure everything works, interfacing with leased equipment/service provider
    • Maintaining client checklist for sales tax returns preparation and tracking current bookkeeping completion
    • Responsible for various tasks interfacing with accounting team members and clients
    • Maintain a log of clients that are on payment plans and follow up on a monthly basis
    • Following up on collection of documents and data, keep track of mail, and packages
    • Assist in our Accounts Receivable Management and Collections efforts
    • Reviewing checklists and updating the status of different projects
    • Collect payments from clients and distribute to office manager
    • Maintaining office appearance and general cleanliness
    • Filling management/Source document management
    • Provide support to the Accounting Team Members
    • Greeting clients/guests coming to the office
    • Scanning, faxing, copying, & Mailing
    • Assist with Tax Return Assembly
    • Additional tasks as directed
    Required Skills, Education, & Experience
    • Excellent organizational skills, with the ability to switch tasks and prioritize efficiently
    • Must be comfortable working in a team environment/good interpersonal skill
    • Knowledgeable in office management, bookkeeping, and payroll processing
    • Bilingual English/Spanish Speaking and written skills essential (Required)
    • Computer literacy with Windows, Word, Excel, and Outlook
    • Strong written and interpersonal communication skills
    • Experience working in tax/accounting field
    • Experience with Quickbooks data entry
    • Typing and 10 Key proficiency
    Position Type/Expected Hours of Work
    • Some overtime is a must during tax season. OT M-F possibly some Saturdays
    • Hours of work are Monday – Friday 9:00 am – 5:30 pm.
    • This is a full-time hourly position.
    Benefits Offered:
    • Health Insurance after 1 year, 50%
    • Paid Sick Time
    • Paid time off
    • Simple IRA
    • AFLAC
    Salary: $15.00 -21.00 per hour
    • 1+ years of office experience, hands on office and tax/accounting field
    • License: Driver’s License (Required)
    If you have the above experience and are outgoing, energetic, have a positive attitude, and upbeat personality who is not afraid of a challenge. Join our team! Please send your resume with cover letter to info@qcotax.com.  *No Phone Calls Please.
    Contact Information